Job Purpose/Summary.
Responsible for the pick up and dispatch of Spare Parts shipments and Replenishment Stock Orders, the packing and retrieving of Spare Parts from the Company’s warehouses and the filling of all invoices/transfer documents.
It is mandatory that all assigned duties and responsibilities are performed in keeping with the Company’s standard practice/guidelines. All replenishment stock orders and in fact all items picked up and delivered to all locations must be checked off and all quantities verified for accuracy and then entered into the Receivables Log Book on the same day. Strict adherence to the Company’s Health, Safety, Security and Environment Management System (HSSE) is expected at all times.
Duties and Responsibilities.
Log in upon arrival for work, using the automated Bio Metric machine. (Finger printing machine.) and be at the designated work station at 7:45 a.m.
Responsible for the pick up and dispatch of all spare parts and other items to the Company’s various warehouses.
Ensures that all spare parts and other items picked up from other locations are correct in terms of the amounts, in good condition and not tampered with before leaving the pickup location.
Signs all required documentation when spare parts and other items are picked up before leaving the location.
Check daily immediately upon arrival at the location, all Spare Parts shipments and Replenishment Orders and report any discrepancies to the Spare Parts Manager and in his absence the Assistant Manager
Assist immediately with the offloading of all Spare Parts received from other locations.
Verify immediately all items received daily, against the transfer documents/invoices ensuring matching quantities, signs of damage/ usage and enters all relative information on Bin Cards on the same day in keeping with the Company’s standard practice. All discrepancies must be brought to the immediate attention of the Spare Parts Manager and in his absence the Assistant Manager.
Ensure all Spare Parts received daily are immediately logged in the Receiving Department Log Book on the same day in keeping with the Company’s standard practice. The position holder must apply his/her clear signature the Receivables Log Book.
Logs all received spare parts and other items into the Receivables Book documenting the date the items were received at the location.
Ensure daily that copies of all Spare Parts transfer documents/invoices are made and submitted immediately to the Spare Parts Manager and in his absence the Assistant Manager.
Ensure copies are made on a daily basis of all Spare Parts invoices/ transfer documents, highlighting all items which are to be sent to the respective Kia/Mazda strong rooms and Warehouses.
Assist immediately with the daily distribution of all Spare Parts received at the location to the respective Kia/ Mazda strong rooms and all other Warehouses.
Ensure that all Spare Parts delivered to the respective Warehouses are entered into the Receiving Log Book immediately and copies of the transfer documents/invoices are filed daily/immediately for auditing purposes.
Assist immediately with the packing of all Spare Parts received in their correct locations in the various Warehouses.
Assist daily with the retrieving and documenting of all Spare Parts in the respective Log Book/Issuing Log Book from the various Warehouses.
Communicate immediately in writing to the Spare Parts Manager/Assistant Manager in all instances where spare parts and other items cannot be located at the warehouses. A copy of the communication must be forwarded to the Senior Spare Parts Manager.
Report immediately in writing to the Spare Parts Manager /Assistant Manager all instances of stock inventory discrepancies at the warehouses (physical versus CDK inventory records.) A copy of the communication must be forwarded to the Senior Spare Parts Manager.
Ensure that all items delivered to the warehouses are placed in their designated locations and that the warehouses are kept in an organized and tidy fashion.
Responsible for the safe custody and proper filing of all Bin Cards at the warehouses.
Responsible for the delivery of all Spare Parts to San Fernando Parts Department and other locations.
Responsible for the pickup of Spare Parts from the San Fernando location and dispatch of same to the Port of Spain and other locations.
Ensure that all warehouses are locked and properly secured after retrieving or delivering spare parts and other items. (All lights are turned off and doors locked.)
Ensure that all warehouses are locked and properly secured at the end of the business day (All lights are turned off and doors locked.)
Complies with HSSE requirements including all COVID 19 protocols.
Perform other duties as required from time to time.
Logs out at the end of the business day, using the automated Bio Metric Machine. (Finger printing machine.)
Qualifications and Experience:
Computer literate.
Knowledge of Automobile parts will be a definite asset.
Valid Trinidad & Tobago Driver’s license.
